Consent form

Event Center Attestation Form

Responsible party confirms policies, responsibility, and accurate information.

Event Center Name

Event Center Phone

Event Center Email

Event Center Address

Event Information

Required fields help staff verify details.

Event Name

Event Date(s)

Event Time

Estimated Attendance

Room / Space Reserved

On-site Point of Contact (Name)

Responsible Party

This person is accountable for guests and vendors.

Full Name

Organization (optional)

Phone Number

Email Address

Mailing Address

Attestation & Agreement

Check to acknowledge.

Authorized Responsible Party I am authorized and responsible for this event.

Policies & Rules I have read and will comply with all event center policies and rules.

Guest / Vendor Conduct I accept responsibility for all guests, vendors, and participants.

Damages / Extra Cleaning I am financially responsible for damages and excessive cleaning fees.

Legal & Safety Compliance I will comply with laws, fire code, occupancy, and noise restrictions.

Enforcement / Termination I understand violations may result in termination of the event and additional charges.

Truth & Accuracy I attest the information provided is true and accurate.

Special Acknowledgments

Select all that apply.

Alcohol will be servedLicensed bartender/permits may be required.

Food will be servedCaterer details may be required.

Outside vendorsVendors must follow load-in/out rules.

Music / DJ / Live entertainmentNoise limits and schedule apply.

DecorationsNo permanent alterations; follow tape/hanging rules.

Minor attendeesAdult supervision required.

Liability & Indemnification

Summary (full terms may be in rental agreement).

Signature

Draw your signature or type your name.

Printed Name

Date

Signature Pad (Optional)

If you don’t want to draw, just type your name above. Saved signature stays on this device.

Event Center Authorization (Office Use)

Approved By

Title

Signature

Date

Office fields are optional for client-facing use. Hide them if you prefer.

Event Checklist

Use this checklist for planning, setup, compliance, and wrap-up.

Event Name

Event Date(s)

Responsible Party

Phone

Pre-Event

Confirm these items before event day.

Day-Of Setup

Walk-through and setup confirmations.

Post-Event / Closeout

Wrap-up items to avoid fees and issues.

Notes

Extra details, vendor notes, special instructions.

Damage & Incident Report Form

Document damages, incidents, injuries, and follow-up actions.

Report Date

Report Time

Reported By (Name)

Event & Location

Identify where it occurred.

Event Name

Event Date

Area / Room

Incident Type

Select one or more.

Property DamageDamage to facility, furniture, equipment.

Injury / MedicalAny injury or medical concern.

Security IssueDisruptive behavior, trespassing, theft.

OtherAnything else requiring documentation.

Description

Be specific: what happened, who was involved, when, where.

Persons Involved (Names + Contact Info)

Witnesses (Names + Contact Info)

Damage Details (if applicable)

Itemize what was damaged and estimated costs.

Damaged Item / Area

Estimated Cost ($)

Immediate Action Taken

Follow-Up

Tracking and resolution.

Follow-Up Needed?

Assigned To

Resolution / Notes

Attachments (optional links)

Signatures

Optional.

Staff Signature (Typed)

Date

Client / Responsible Party Signature (Typed)

Date